Sales Coordinator & Administrator

Our client, a leading company in the property & real estate sector is now seeking a highly motivated and detail-oriented Sales Coordinator & Administrator to join their team based in their Limerick HQ office on an initial maternity leave contract. In this role, you will provide excellent sales support, customer service, support daily branch operations, and ensure the smooth administration of property-related tasks.

This is a pivotal role for someone who thrives on juggling multiple workstreams, enjoys client contact, and takes pride in keeping things organised, accurate and on schedule.

Location: Limerick city
Duration: Full-time – Maternity Leave Contract (Potential for longer-term)
Hours: Monday to Friday, 9.00am-5.30pm

The key duties of this role will include:

• Act as the central coordination point for all live new home’s schemes.
• Maintain availability lists, reservation logs and price lists across all developments.
• Liaise with developers, solicitors, mortgage brokers and purchasers to progress sales from reservation to closing.
• Prepare and issue sales brochures, contracts, and marketing collateral.
• Coordinate show house openings, viewings and launch events.
• Track sales pipeline and produce weekly progress reports for each scheme.
• Provide administrative support to the property management function as required.
• Assist with second-hand residential sales — listings, viewings, offer management and sales progression.
• Work directly with the sales team and senior management to prepare and produce client presentations, pitch documents and supporting collateral.
• Manage the onboarding and uploading of new clients onto the company CRM system, ensuring all client data, documentation and records are accurate and up to date.
• Provide ongoing administrative support to senior management, including scheduling, follow-ups and client communications.
• Assist with maintaining and updating the company database and reporting.
• General office and administrative duties as required.

Key Criteria:

• You will have at least 3+ year’s experience in an administrative or sales support role, ideally within estate agency, property, legal or financial services.
• PSRA licence is desirable but not essential.
• Excellent organisational skills with the ability to manage multiple workstreams simultaneously.
• Strong written and verbal communication skills.
• Excellent administration capabilities.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and CRM systems.
• Confident producing professional presentations and client-facing documents.
• Meticulous attention to detail.
• Strong communication & interpersonal with the ability to confidently liaise with solicitors, developers, contractors and clients at all levels.
• A proactive, self-starting attitude.
• Full Clean Driving Licence and own transport.

Offer: This is a full-time maternity cover contract, based at our clients’ offices in Limerick city.
Competitive salary on offer for the successful candidate commensurate with skills & experience.

INDPERM