Finance & Project Administrator

Finance & Project Administrator
CREGG are seeking an organised, detail-oriented and proactive Finance & Project Administrator to join our client on a remote basis, supporting its Irish and UK operations. This is a hands-on administrative role working closely with the CFO, Contracts Managers, site teams and external accountants. The successful candidate will provide day-to-day finance and project administration support, ensuring timesheets, invoices, project costs, payment records and financial information are accurate and maintained in line with established company procedures.

Key Responsibilities:

• Review employee and subcontractor timesheets through Connecteam, checking project allocations, clocking discrepancies, breaks, duplicate entries and overall accuracy.
• Resolve timesheet queries with site teams and obtain the necessary approvals ahead of payroll deadlines.
• Prepare and review labour-cost exports for LiveCosts, ensuring consistent project names and codes across systems.

• Match invoices against supporting orders, delivery records and approvals, querying any discrepancies or duplicate entries.
• Assist with reconciling project costs to accounts and flag missing invoices, incorrect codes and unexplained differences.

• Prepare and issue customer invoices and credit notes using approved commercial information.
• Liaise with Quantity Surveyors and Contracts Managers regarding valuations, variations, supporting documentation and billing queries.
• Maintain debtor records, reconcile customer accounts and receipts, and monitor outstanding balances.

• Prepare supplier, subcontractor and payroll payment schedules, ensuring supporting records are available for approval.
• Maintain subcontractor payment records and provide supporting information for Irish RCT and UK CIS administration, payroll and other returns under the direction of the CFO and external accountants.

• Support the CFO with general finance and project administration as required.

Qualifications and Skills:

• 2+ year’s experience in a finance, accounts or financial administration role.
• Practical experience processing invoices, handling payments and completing account reconciliations.
• Strong Excel skills and numerical accuracy.
• Excellent attention to detail and commitment to maintaining accurate financial records.
• Ability to organise workloads independently, meet deadlines and manage competing priorities.
• Ability to handle confidential financial, payroll and employee information with discretion.

 
For more information, please contact Gary ([email protected]) with your CV.
 
Please be aware that your CV will not be shared with anyone outside of CREGG without your express permission.
 
GC – 12584
INDPERM