Executive Assistant

CREGG is currently seeking a dedicated and professional Executive Assistant to join our client who are a leading company in their respective field based at their offices in Roscommon Town. You will provide high-level support to the Managing Director across business, operational and personal administration.

Location: Roscommon Town – fully onsite role. This role would be best suited to someone who is based in the Roscommon, Athlone, Longford, Leitrim or North/East Galway region and within commutable distance to our clients’ offices.
Reporting to: Managing Director
Duration: Full-time Permanent

The Role: This is a critical role within a fast-growing and ambitious business. The successful candidate will become a trusted right-hand support to the Managing Director, helping create greater organisation, structure, prioritisation and follow-through across both business and personal responsibilities.
This role requires somebody highly organised, proactive, discreet and capable of operating in a fast-paced owner-managed environment.

Key Responsibilities include:
Executive Support

• Manage the Managing Director’s diary, meetings and scheduling
• Manage and prioritise emails and communications
• Draft correspondence and responses on behalf of the Managing Director
• Prepare meeting agendas, presentations and briefing documents
• Attend meetings, take notes and track actions
• Ensure follow-up and accountability across management team

Business Co-ordination

• Assist with internal communication and organisation
• Support ongoing projects and business initiatives
• Prepare reports, summaries and presentations
• Organise travel, accommodation and logistics
• Improve systems, workflows and administrative efficiency
• Help implement productivity and AI-based organisational tools where beneficial

Personal & Family Administration

• Manage personal administration and scheduling
• Assist with travel and holiday organisation
• Co-ordinate appointments, reminders and family logistics
• Manage bills, subscriptions, expenses and related administration
• Support general life organisation and personal tasks as required

Confidential Support

• Handle sensitive and confidential information professionally
• Assist with HR and people-related administration where required
• Maintain discretion and professionalism at all times

Skills & Experience Required:

• You will at least 3-5 years previous experience in an Executive Assistant, Senior PA or Business Support role.
• Experience supporting senior leadership team & C-suite.
• Strong proficiency in Microsoft Office suite and organisational software skills essential.
• Proven ability to handle multiple priorities with calm efficiency and deal effectively with queries from diverse stakeholders.
• Strong organizational, communication & interpersonal skills and ability to work cross-functionally in a team environment is required.
• High attention to detail while being proactive and solutions focused.
• Capable of diplomatically managing follow-through with managers and staff.
• A high level of discretion and confidentiality in handling sensitive information.

Offer:

• Attractive salary & benefits on offer.
• A varied and stimulating role and the opportunity to work closely with senior leadership in a trusted, valued position.
• A supportive environment where flexibility, initiative, and confidentiality are truly respected.

INDPERM