Grade IV Clerical Administrator

Grade IV Clerical Administrator
CREGG are seeking an organised and proactive Grade IV Clerical Administrator to join our client, based in Dublin 18. This is a full-time position working onsite five days per week, on a contract until the end of 2027. The successful candidate will provide comprehensive administrative and coordination support to a large-scale national finance transformation programme, supporting programme managers, workstream leads, project teams, and wider stakeholders.

Key Responsibilities:

• Provide comprehensive administrative support to the Programme Management Office, Programme Managers, Workstream Leads, and Project Teams.
• Prepare, format, quality assure, and distribute programme documentation including reports, presentations, briefing papers, governance papers, meeting packs, and correspondence.
• Maintain programme repositories, document libraries, and filing systems, ensuring accurate version control and audit-ready records.
• Maintain programme tools, trackers, registers, action logs, decision logs, and project schedules.
• Coordinate the collection, collation, and validation of information required for programme reporting and governance.
• Monitor deadlines and action items, following up with stakeholders to ensure timely completion.
• Support procurement and financial administration activities, including the processing and tracking of purchase requisitions, purchase orders, and invoices.
• Organise meetings, workshops, programme events, and stakeholder engagements, including scheduling, agendas, venues, and documentation.
• Record and distribute accurate meeting minutes, actions, and decisions.
• Support programme governance through the preparation and coordination of reports and meeting documentation.
• Act as a key point of contact for routine programme-related queries and maintain effective relationships with internal and external stakeholders.
• Contribute to the continuous improvement of PMO processes, systems, reporting, and document management practices.
• Support the implementation of new technologies, systems, and digital tools to improve programme delivery.

Qualifications and Skills:

• Previous experience providing administrative and coordination support within a PMO, project, programme, or large-scale organisational change environment.
• Strong organisational and administrative skills with the ability to manage competing priorities and strict deadlines.
• Proficiency in Microsoft 365 applications, particularly SharePoint, Teams, Excel, and Outlook.
• Strong governance, information management, and document control skills.
• Strong attention to detail, numeracy, and problem-solving skills.
• Ability to work effectively in a changing environment with flexibility, initiative, and adaptability.
• Access to appropriate transport to fulfil the requirements of the role.
• Flexible approach to working hours where required to meet programme deadlines.

 
For more information, please contact Gary ([email protected]) with your CV.
 
Please be aware that your CV will not be shared with anyone outside of CREGG without your express permission.
 
GC – 12213
INDPERM